This website contains links to other websites which are not part of VICSES. This privacy statement does not apply to those websites.
This Website Privacy Statement explains how your personal information (being information capable of identifying you as an individual) will be treated as you access and interact with this website.
The practices outlined in this Website Privacy Statement are subject to any rights we may have to handle personal information in accordance with law.
In this Website Privacy Statement the term 'personal information' has the meaning provided in section 3 of the Privacy and Data Protection Act 2014 (Vic)
Personal information is information or an opinion that is recorded in any form, whether true or not, about an individual whose identity is apparent or can reasonably be ascertained.
The Privacy and Data Protection Act 2014 (Vic) is the legislation that regulates our collection and handling of personal information.
Collection of your personal information
It is intended that this website can be used anonymously. However, for some functions, the collection of personal information is necessary or unavoidable.
The personal information we collect via this website includes:
- the content of any electronic forms you submit via this website, requesting us to provide services or information, or take actions;
- information submitted if you participate in an online survey; and
- any messages or comments you submit to us via this website or to email addresses displayed on this website, which may include personal information such as name, email address and telephone number.
You will know if VICSES is collecting personal information from you because you will be asked to provide it. There are two exceptions to this:
The first exception is where someone else provides VICSES with your personal information. VICSES cannot prevent this. However, you are entitled to access and correct any personal information about you collected by the website.
When you provide us with personal information about other individuals, we rely on you to make them aware:
- that such information will or may be provided to the VICSES;
- of the types of third parties we may provide it to;
- of the relevant purposes that we and such third parties will use it for; and how they can access it.
The second exception is where VICSES collects statistics using software techniques. For an explanation of these techniques and how they are used, see Web Statistics Data Collection.
Use and disclosure of your personal information
Personal information that is collected by VICSES will be used by, and disclosed to, VICSES employees or contractors whose duties require them to use it. Such employees and contractors are required to protect and handle your personal information in accordance with the Privacy and Data Protection Act 2014 (Vic) and any other applicable legislation regulating the collection, use, disclosure, storage and destruction of personal information. Information may also be disclosed for:
- the purpose that we have collected the information;
- purposes related to our research, planning, product and service development, security and testing;
- purposes connected with the operation, administration, development or enhancement of this website;
- where we suspect that fraud or unlawful activity has been, is being or may be engaged in; and
- any other purposes required or authorised by law.
If you have made an online application, your application will be forwarded to the "appropriate VICSES representative" and any other third parties to whom your application relates or who can assist in processing your application.
If you make a payment using this website, we may process your payment with the assistance of a reputable third party electronic payments service provider and present you with an online receipt for your records.
Email Addresses, Request and Feedback Forms
Email addresses will only be used to respond to specific queries and will not be kept or used for any purpose other than stated. Email addresses will not be added to a mailing list unless consent is given, nor disclosed to any other party without your knowledge or consent.
We may preserve the content of any feedback form, information request form, email or other electronic message that we receive. Any personal information contained in that message will only be used or disclosed in ways set out in this Website Privacy Statement. We will not use that information to add you to a mailing list without your consent.
Web Statistics Data Collection
By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.For further information, please visit the Google Privacy Centre
The following non-personal information may be automatically recorded by the web server of any of the VICSES websites for statistical and system administration purposes:
- your server address;
- your top level domain name (e.g. .com, .au, .gov);
- the date and the time of your visit to the site;
- the pages you accessed and downloaded;
- the address of the last site you visited;
- your operating system;
- the type of browser you are using.
VICSES have implemented technology and security policies, rules and measures to protect the personal information that we have under our control. However, you should be aware that there are risks in transmitting information across the Internet. So while we strive to protect such information, we cannot ensure or warrant the security of any information transmitted to us online and individuals do so at their own risk.
Once any personal information comes into our possession, we will take reasonable steps to protect that information from misuse and loss and from unauthorised access, modification and disclosure. If you are concerned about conveying sensitive material to us over the Internet, you might prefer to contact us by telephone or mail. We will remove personal information from our system where it is no longer required (except where archiving is required).
If you make an online application or another payment transaction using this website, we take additional steps to protect the security of your personal information, such as strong 128-bit SSL encryption. Before using these facilities, you should ensure that you are using a web browser that supports 128-bit encryption.
In many web browsers, you can confirm that your session is encrypted by the appearance of a locked padlock symbol next to the website address.
Access and Correction
VICSES relies on you to ensure that any personal information you provide to, or make available on, its websites is accurate, current, complete and relevant. VICSES also relies on you to advise us of any changes to such personal information.
You have a formal right of access to, and correction of, your personal information held by VICSES. You can access and correct your personal information by making a formal application under the Freedom of Information Act 1982 (Vic).
You can also request access to personal information that this website may have collected about you without making a formal application under the Freedom of Information Act. However, there are situations, such as where providing access would compromise the privacy of another person, where you will be required to make a formal freedom of information request.
For information on making an FOI application please visit https://www.ses.vic.gov.au/foi-home to complete the FOI Request Form or contact our Freedom of Information & Privacy Officer for assistance:
Freedom of Information & Privacy Officer
Victoria State Emergency Service
168 Sturt Street
Southbank VIC 3006